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FAQs – Educational Continuity Plan

This information page provides guidelines for INSA Toulouse applicable from 

February 22, 2021.



They will be updated in line with the latest ministerial announcements.

Please contact coronavirus@insa-toulouse.fr (coronavirus @ insa-toulouse.fr) for any queries.

Safety

Questions list:

  1. What are the health safeguards adopted by the institution?
  2. What should I do in the event of a suspected COVID-19 infection?
  3. Is it mandatory to wear a face mask on campus?
  4. How can I get tested for COVID-19?
  5. I am struggling or would like support from a counsellor
  1. 1 - What are the health safeguards adopted by the institution?

    Cleaning services have been adjusted in order to allow the return of students, staff, and academic personnel to an environment that fully complies with the hygiene standards required by the current health situation.

    • All individuals (users, staff, authorized visitors, service providers, etc.) are required to wear face masks in all INSA premises, including hallways, restrooms, and the library. For the duration of the prefectural decree, wearing a face mask is also mandatory outdoors, on the entirety of the INSA campus.
    • Students (users) are responsible for providing their own Category 1 face masks. The institution is not responsible for providing protective equipment to users.
    • INSA provides Category 1 face masks to its personnel.
    • Physical distancing of one meter between individuals standing side-by-side and one empty seat between individuals sitting in enclosed spaces must be observed at all times, particularly in physical learning facilities and the library (this distancing is not applicable when individuals are seated one behind the other).
    • 15-minute mechanical or manual ventilation of spaces are performed every 3 hours.
    • Adapted markings have been deployed to manage the flow/movement in certain areas identified by the occupational health advisor.
    • Systematic application of social distancing measures, and in particular frequent hand disinfection, must be observed. Hand sanitizer dispensers are available to users in places designated by the occupational health advisor.
    • A specific pedagogical system has been set in place to limit congregating and crossover of users.
    • Maintenance staff provide routine cleaning at least once a day. Students are responsible for cleaning their individual workstations, particularly computer workstations, in accordance with the provided safety guidelines.
    • Cleaning sprays and hand towels are made available for personnel and students to clean their workspace.
    • E-mail and telephone exchanges between personnel are to be prioritized. Appointments for all exchanges shall be planned in advance in order to be able to provide personnel with proper conditions (room reservation, case preparation, etc.).
    • The purchase of face masks and hygiene items is centralized and managed by the Infrastructure department and the occupational health advisor.
    • Student ‘sentries’ ensure that prevention actions are implemented as close as possible to the users.

  2. 2 - What should I do in the event of a suspected COVID-19 infection?

    1. I am a faculty or staff member of INSA Toulouse.


    As soon as the first symptoms occur,


    At home:

    • stay at home or in your lockdown place;
    • avoid going out and contacting people at risk;
    • notify your supervisor of your absence;
    • contact the attending physician, as well as the occupational health physician (anne-francoise.auter @ dr14.cnrs.fr) and the Human Resources Manager (dejeanm @ insa-toulouse.fr).

     

    In the workplace:

    • notify your supervisor;
    • contact your primary care physician;
    • avoid contacting personnel and students;
    • contact the occupational health physician (anne-francoise.auter @ dr14.cnrs.fr) and cc the Human Resources Manager (dejeanm @ insa-toulouse.fr).

     

    Keep in mind that a quarantine period of 10 days is required for all confirmed and suspected cases, and of 7 days for close contacts of a confirmed or suspected case.

     

    2. I am a student at INSA Toulouse.

    Given the current health situation, it is very important that you notify us on a regular basis if: you have any symptoms of COVID-19 (dry cough, fever, fatigue, loss of taste or smell, headaches); you have been in contact, without wearing a face mask, with a person confirmed positive by a test; you have tested positive or negative for COVID-19.

    An online form has been set up to simplify the notification procedure: https://srv-enquete.insa-toulouse.fr/v4/s/r1g0yz
    Please do not use the address coronavirus@insa-toulouse.fr for this purpose anymore. You can still use it if you have specific or urgent questions regarding COVID-19, however.

    After you have submitted your notification using the online form, staff from the Service Scolarité Vie Étudiantewill contact you to advise you of the appropriate course of action (V. Torregrossa and M. Geiger, nurse). If you have to be placed in quarantine or isolation, please inform your department.

    Keep in mind that a quarantine period of 10 days is required for all confirmed and suspected cases, and of 7 days for close contacts of a confirmed or suspected case.

    • Do not attend lectures. Do not come to the library or the collective spaces of INSA. Stay at home.
    • Apply social distancing measures (wearing a mask, frequent hand washing, etc.).
    • Contact by phone your primary care physician who will determine the protocol to be followed (testing, 14-day quarantine, etc.).
    • If you experience shortness of breath or difficulty breathing, please call the Emergency medical services (dial 15).

  3. 3 - Is it mandatory to wear a face mask on campus?

    All individuals (users, staff, authorized visitors, service providers, etc.) are required to wear face masks in all INSA premises, including hallways, restrooms, and the library. For the duration of the prefectural decree, wearing a Category 1 face mask is also mandatory outdoors, on the entirety of the INSA campus.

    Students (users) are responsible for providing their own face masks. The institution is not responsible for providing protective equipment to users.

    INSA provides Category 1 face masks to its personnel.

  4. 4 - How can I get tested for COVID-19?

    A COVID-19 testing center is available at the entrance of the Rangueil campus. Access is open and free of charge.

    This measure is a joint initiative of the Haute-Garonne Prefecture, the Regional Health Agency (Agence Régionale de Santé, ARS), the city hall of Toulouse and the URPS (Union Régionale des Professionnels de Santé) Biologistes Occitanie.

     

    This testing site is accessible without an appointment, with or without a medical prescription, for anyone aged over 15 with health insurance coverage.

    Anyone requesting to be tested must:

     

    Open Monday to Friday 8:00 a.m. to 12:00 p.m.

    Metro exit / bus station Université Paul Sabatier.

     

    There are 5 other centers available in Toulouse:

    • Place Martin Luther King (Bellefontaine);
    • Parking lot of the Stade de la Base Verte, Les Argoulets (Roseraie-Jolimont);
    • Place du Carré de la Maourine (Borderouge);
    • Allées Jules-Guesde (Carmes);
    • Place Jean Diebold (Saint-Cyprien).

     

    Additional testing methods will be proposed shortly by SIMPPS, in partnership with the CHU (University Medical Center).

  5. 5 - I am struggling or would like support from a counsellor

    It is essential that you know that local and national support networks have been set up to help you express any difficulties you might be facing and ask for help during this period.

    For all kinds of support, please refer to: 
    https://welcomedesk.univ-toulouse.fr/liste-articles-news/help-support-students

    INSA Toulouse continues to assist you:
    The reception desk is open 24 hours a day, 7 days a week. Phone: 05-61-55-95-13.
    Feel free to use the address coronavirus @ insa-toulouse.fr to report a difficulty or request assistance.

     

    Psychological support

    SIMPPS: The SIMPPS (Interuniversity Service of Preventive Medicine and Health Promotion) also offers continuous psychological support and treatment, including the weekend from Monday, December 21, 2020 to Saturday, January 2, 2021 from 9:00 a.m. to 5:00 p.m. To call on these services, please contact 05 61 32 35 70 and specify “psychological support for students”. Your call will be handled by a psychologist who can also arrange a consultation appointment, should you require it, at the Purpan Hospital in Toulouse.
    Regional Health Agency Occitanie: psychologists and psychiatrists can be contacted from Monday to Friday (8:30 a.m. to 6:30 p.m.) at 05-34-39-33-47.
    Red Cross: 7 days a week (8:00 a.m. to 8:00 p.m.) at 09-70-28-30-00.
    Un mal. Des mots Association: 7 days a week, 24 hours a day at 05-61-80-80-80 or through their website (http://www.sosamitie31.asso.fr/).
    La Porte Ouverte Toulouse: 7 days a week (2:30 p.m. to 7:00 p.m.) at 05-61-14-22-78.


    Social emergencies

    CROUS Toulouse Occitanie: In case of emergency, a national emergency call platform is available during the Christmas break, from Monday to Wednesday (10:00 a.m. to 4:00 p.m.) and on Thursday (10:00 a.m. to 1:00 p.m.) at 0-806-000-278.

     

    Medical emergency: SAMU (dial 15).

Education and student life

Questions list:

  1. How will my training courses be affected?
  2. What will be the conditions of community life on campus?
  3. How will the catering service be affected?
  4. What are the reopening conditions at Bib’INSA?
  5. What about computer equipment requirements?
  6. What is the procedure for reserving workrooms?
  1. 1 - How will my training courses be affected?

    INSA Toulouse, through exchanges between the administration of the institution and student representatives, is proposing a new Educational Continuity Plan, updated during the Academic and Administrative Councils of November 26, 2020. The plan can be consulted on https://gedit.insa-toulouse.fr/ (GEDIT l'Intranet Administratif / 07 - Santé, hygiène et sécurité, sureté / Consignes de rentrée 2020).

     

    Following the memoranda of December 20, 2020 and January 22, 2021 issued by the Ministry of Higher Education, Research and Innovation, INSA Toulouse adheres to the governmental initiative to resume face-to-face teaching in the second semester for all cycles. Resumption will take place in a progressive and limited manner, primarily in hybrid mode for lectures. Face-to-face teaching is allowed within the limit of 20% of the overall capacity of the institution and in full compliance with the health regulations in effect, prioritizing the attendance of the “most fragile” students in groups of reduced size.

     

    Educational organization

    In order to accomplish these objectives, the current teaching organization is upheld (the timetables remain unchanged) with the following adjustments:

    • Co-modal teaching for 1Y students based on the return-to-school model of September 2020, with a few adjustments concerning room assignments.

     

    • For the PO and 4Y students, and within the framework of the “most fragile students” criteria:

    – resumption of on-site teaching in the context of the educational model, by means of co-modal teaching (groups of 12 to 15 students on site, in rotation). These activities no longer require the authorization of the Board of Education.

     

    – implementation of support hours for the “most fragile” students, in groups of 10, apart from the educational model. This measure will be limited to the most critical situations only, and with previous authorization from the Direction.

     

    • Implementation of the “Student Tutors - COVID-19” scheme. INSA Toulouse is in the process of creating “part-time jobs” for students financed by MESRI, which will be deployed:

    • either to help with reviewing exam materials for session 2
    • either to offer specific assistance to the “most fragile” students, always in groups of 10.

     

    A census is presently being carried out by the SVE service. The student tutors will be trained and coordinated by referent professors (the training is funded by MESRI).

     

    • Consideration of teaching staff and student (student survey) feedback: the need to reduce the learning load, to consider asynchronous lectures as genuine alternatives, and the practical aspects of a quality co-modal system.

     

    The schedule software ADE delivers all the information and attests to its validity.

    Student mobility 2020-2021

    As of February 2, 2021, the Ministry for Europe and Foreign Affairs considers that “any international travel –from a foreign country to France and from France to a foreign country– is entirely and strictly discouraged until further notice. When a trip is nonetheless required for compelling reasons, the restrictive measures put in place upon entry into French territory must be respected to limit the spread of the virus”.

     

    Study mobility constitutes a compelling reason for travel if it involves long-term mobility for study purposes and does not involve multiple trips. Study mobility is therefore allowed if it takes place in the Schengen area or in specific Asian countries.

     

    All mobility to the United Kingdom is prohibited as a result of the current wave of COVID affecting the country.

     

    Travel is now under severe constraints, including within the Schengen area: PCR tests are mandatory before any travel (with an additional antigen test required 4 hours before a flight in some cases), quarantine on arrival in a foreign country, and an additional PCR test after 5 days on site. The borders of some countries remain closed, even for students.

     

    In addition, many universities only propose distance learning courses at the moment and often for an indefinite period of time, due to national or local measures in effect.

     

    If the student nevertheless wishes to study abroad, he or she must:

     

    – make sure to be well-informed of the travel and hosting conditions at the host university (including teaching methods) before departure, and purchase all necessary cancellation and repatriation insurance.

     

    – understand that if the departure is maintained, he or she does so with full knowledge of the facts, and that INSA Toulouse cannot under any circumstances be held responsible for the consequences related to the development of the pandemic.

     

    – prepare for the eventuality of spending the entire semester in remote learning. If the departure is meant to take place in the next few days, it is nevertheless recommended to begin the semester remotely (if allowed by the host university), and then attend the host university should the health situation improve in the coming weeks.

     

    Should the student decide to give up the mobility (as a reminder, the compulsory international mobility has been waived for students currently in 4Y and 5Y), he or she must immediately inform the International Relations Office (vgary @ insa-toulouse.fr) and the host university, as well as the IR contact and the corresponding Year Manager.

     

    The IR Department remains available to provide support and guidance to the best of its ability, in collaboration with the Security and Defense Official (fsd @ insa-toulouse.fr).

     

    Student mobility 2021-2022

    • In accordance with the CTI recommendations, the 16-week compulsory international mobility stipulated in the Academic Regulations is waived for the 4Y and 5Y 2020-2021. All 4Y students who wish to apply for the current mobility campaign can do so from November 1 to 22, 2020.

    • There will be an opportunity to “highlight the diversity of their international exposure” and to “develop their ability to join an international and multicultural professional context” for 4Y and 5Y students who wish to do so.

    • The external certification of language skills in English and French as a Foreign Language is maintained.

     

    About internships:

    Compulsory internships required for validating a training course are provisionally authorized within the European area (European Union member states, Andorra, Iceland, Liechtenstein, Monaco, Norway, San Marino, Switzerland and the Vatican) and outside the European area under the following conditions:

    • the internship cannot be carried out remotely
    • the conditions of entry into the host country and re-entry into French soil allow it

    Any internship agreement request for an internship outside the European area will be submitted by the SVE to the INSA Security and Defense Official for approval.

     

    The student will require the following documents in order to travel:

    • an international travel certificate
    • a school attendance certificate issued by INSA
    • internship agreement signed by all parties stating the face-to-face nature of the internship
    • any other document required by the authorities of the host country

     

    Given the unpredictable and rapidly evolving nature of the COVID-19 pandemic, as well as the measures seeking to limit international travel and taken within a very limited time frame by governments around the world, the color code on the travel advice maps does not exceptionally take into account this epidemic risk at the present time. Nonetheless, regularly updated information on the development of the pandemic is made available in the travel advice section of the respective websites of the Ministry of Solidarity and Health and the European Center for Disease Prevention and Control. You should also refer to the maps published by the European Center for Disease Prevention and Control.

     

    It should be noted that students who nevertheless decide to continue their trip abroad do so with full knowledge of the facts. Under no circumstances can INSA Toulouse be held responsible for the consequences related to the development of the pandemic.

     

    The 40-week compulsory internship period (which includes a minimum of 14 weeks in a company setting) stipulated in the Academic Regulations is waived for 5Y 2020-2021 students. The academic year 2020-2021 is extended to accommodate internships through December 31, 2021.

     

    Curfew

    In the context of the curfew in effect, students may be present on site for examinations or lectures beyond 6:00 p.m., provided that the scheduled activity begins before that time (e.g., an activity that starts at 5:30 p.m. and ends at 7:00 p.m.). No academic activity at INSA Toulouse shall take place on site beyond 7:30 p.m.

    In order to travel during curfew to attend classes or to return home from INSA Toulouse, students should be aware that they must:

    • download and fill out an exemption certificate on the website of the Ministry of the Interior (https://media.interieur.gouv.fr/attestation-couvre-feu-covid-19/), ticking option Nº 1 (“Travel between the home and place of work or education and training, business travel that cannot be postponed”). This certificate may also be written by hand on a separate sheet of paper.

    • have an ID card or identity document;

    • have in their possession written evidence from INSA Toulouse that the trip in question falls within the scope of the aforementioned exception: either a copy or screenshot of their online schedule (planex) proving that the course ends after 6:00 p.m., or a Notification to attend from a department or center of INSA Toulouse.

     

  2. 2 - What will be the conditions of community life on campus?

    With the exception of APS courses, sporting activities are suspended. Community activities are also suspended.
    Student associations dedicated to social support can offer their services to students (Proximo mini-market, click n’ collect services, etc.).

  3. 3 - How will the catering service be affected?

    Due to the curfew, the cafeteria offers takeaway meals from 8:00 a.m. to 6:00 p.m. only. The required social distancing between two people is increased to 2 meters in the waiting line and during the meal (still possible in the dining room).

     

    €1 meals for all students

    The €1 meal offer applies to specific menu options (some sandwiches, pasta boxes, and dishes) as described here; other catering products are not available at €1.

    In order to benefit from this rate, you must have activated your Izly account.

    At INSA Toulouse, the €1 offer is available:

    • oat the INSA Restaurant, from 11:00 a.m. to 2:00 p.m.;
    • oat the food truck next to the INSA Restaurant, from 11:30 a.m. to 2:00 p.m.;
    • oat Moovy Market (300 m. from the INSA Restaurant, next to the IUT), from 11:30 a.m. to 2:00 p.m.; and
    • oat the Les Oliviers cafeteria (Tripode C), 300 m. from the INSA Restaurant

     

    Due to the curfew in effect, it is possible to buy two menus at the same time and thus take both lunch and dinner with you!

    As of Wednesday, November 4, 2020, a food truck is available on campus between Residence 1 and the multi-service building (in front of CASI); it will remain open from 11:00 a.m. to 1:30 p.m.

     

    With regard to the catering options for the personnel, please refer to question 2 under the section “General Conditions”.

  4. 4 - What are the reopening conditions at Bib’INSA?

    The library will reopen its doors on Wednesday, November 4, 2020 at 9:00 a.m., under new adapted conditions.

    For the forthcoming period, access to Bib’INSA is by appointment only.

    Counters have been installed for the loan and return of materials and access to the reading rooms is possible by reservation (at only 50% of the capacity).

    In the meantime, do not forget that a large part of the library archive is available remotely via this address: https://bib.insa-toulouse.fr/fr/ressources-electroniques.html

    Follow Bib’INSA on social networks or directly on their website https://bib.insa-toulouse.fr to stay up to date on the latest developments and to discover new ways to access your library.

    The entire team of Bib'INSA will continue assisting you throughout the distance learning process, and remain available to answer your questions at bibinsa @ insa-toulouse.fr

  5. 5 - What about computer equipment requirements?

    Given the specific context in which the training takes place, with part of the courses being held on campus and another part remotely on digital platforms, each student is required to have a suitable laptop. For further information, visit http://lien.insa-toulouse.fr/recommandation-achat-PC

    Work is underway to enable students with digital connection difficulties to have access to study rooms on campus and benefit from the Wi-Fi network offered by INSA Toulouse. Access will be by reservation only and in compliance with COVID-19 health regulations.

  6. 6 - What is the procedure for reserving workrooms?

    INSA Toulouse is putting several workrooms at your disposal, available upon reservation. You will thus be able to access computer resources and the Wi-Fi network offered by our institution, so that you can have the best possible working conditions. You can book a room here (authentication required).

Human Resources

Questions list:

  1. I have a health problem, should I work on site?
  2. Can I work from home?
  1. 1 - I have a health problem, should I work on site?

    No. Before resuming work on site, the manager of your service, department or unit must refer you to the occupational health physician (anne-francoise.auter @ dr14.cnrs.fr) and cc the Human Resources Manager (dejeanm @ insa-toulouse.fr). 

     

    Please note that the occupational health physician is available to all personnel for any medical and health questions.
    Her mission is to avoid any alteration in the health conditions of INSA personnel as a result of their professional activity, while preserving medical confidentiality.

  2. 2 - Can I work from home?

    The organization of work, which falls within the responsibilities of heads of institutions to implement, must absolutely seek to maintain the objective of “continuity of public action” set by the Prime Minister, “while prioritizing work from home (remote working), which must be the norm in the event of a pandemic”.

     

    For personnel whose functions are totally or primarily compatible with remote working, working from home up to five days a week might be considered. Due consideration must be given to the material conditions for exercising their duties (in particular, having access to an INSA laptop PC or a working INSA VPN), to supporting personnel who have been allowed to work remotely, and to maintaining ties within the work group.

     

    Nevertheless, certain personnel may be required to perform all or part of their duties on site, in order to ensure the continuity of public services. Their working conditions must therefore be adapted to safeguard their health.

     

    The managers and heads of departments are in charge of identifying the activities that can be carried out remotely, and must organize operations so that remote working and continuity of service are both possible. Following this stage, a decision to transition towards a “work-from-home” operation will gradually be implemented by the Human Resources Manager, without needing to resort to a regulatory convention for remote working. In the case of the laboratories and CRITT, this information is listed in the follow-up table of the Business & Academic Continuity Plan, to be communicated to the Human Resources Manager.

     

    These conditions are compatible with the organizational provisions of the memorandum of October 12, 2020 (as a reminder: the adaptation of arrival and departure working hours, aiming to relieve colleagues forced to use public transportation at peak times; the increase in the number of work-from-home contracts, as part of the work-from-home initiative; the optimization of occupancy of the premises to avoid any form of physical proximity at the office; and the reinforcement of contact tracing within the institution).

     

    Special consideration must be given to the particular situation of people with disabilities or serious risk factors when implementing these health guidelines. Disability points of contact for students (Véronique Torregrossa (vtorregr @ insa-toulouse.fr)) and personnel (Isabelle Dejean-Mazal (dejeanm @ insa-toulouse.fr)) may be contacted as needed, 

    as the occupational health physician (anne-francoise.auter @ dr14.cnrs.fr).

     

    To travel to INSA Toulouse during the curfew (6:00 p.m. - 6:00 a.m.), you will need an Exemption for Professional Travel (justificatif de déplacement professionnel): https://couvrefeu.insa-toulouse.fr/. Without this document, your travel will not be deemed authorized and you risk a fine of 135 euros.

General Conditions

Questions list:

  1. How to cope with stress during this period?
  2. Will on-site catering be available?
  3. How will buffet services at INSA be affected?
  4. Is it still be possible to organize meetings at INSA Toulouse?
  5. Can I leave on assignment?
  6. VIGIPIRATE and access control
  1. 1 - How to cope with stress during this period?

     

    SIMPPS is offering students a one-month subscription to the stress-reduction app Mind. You can find the corresponding Instagram post below; feel free to share it on your social networks!

    https://www.instagram.com/p/CIQi0DqDc-M/ 

    In case you prefer to communicate by e-mail, here is the direct link to the access request form: https://enquete.univ-toulouse.fr/index.php/981548?lang=fr

  2. 2 - Will on-site catering be available?

    Due to the curfew, the cafeteria opens at 8:00 a.m. and closes its doors at 6:00 p.m.

     

    The food truck installed on campus will be open from 11:00 a.m. to 1:30 p.m. (excluding university holiday breaks).

     

    The use of the collective gathering spaces is authorized for the personnel on condition that health regulations are respected, including:

    • the required social distancing between two people, which is increased to 2 meters during the meal;
    • meals taken alone or in groups of 4 people maximum.

     

    As an exception, eating without a face mask is authorized in offices and gathering areas, provided that all guidelines are followed, including social distancing, hand washing before and after eating and before and after the use of shared equipment (refrigerators, drinking fountains, microwave ovens, coffee machines, etc.). A signpost with safety recommendations will be provided by the occupational health engineer (contact: pre @ insa-toulouse.fr).

    In gathering areas, it is advisable to respect maximum capacities (4 people) and to have lunch in staggered rows. Each person should clean his or her space with the disinfectant products made available, especially after eating.

  3. 3 - How will buffet services at INSA be affected?

    Buffets or light meal events are prohibited.

  4. 4 - Is it still be possible to organize meetings at INSA Toulouse?

    Meetings must be primarily held remotely or in hybrid mode. Gatherings of less than 7 people in a professional context (meetings, seminars, etc.) are authorized on condition that health regulations are respected. Maximum room capacity must be observed.

  5. 5 - Can I leave on assignment?

    • Assignments in mainland France or within the European Economic Area: they are to be authorized by the heads of departments, services and research labs, on behalf of the director's signature and taking into account the “travel advice” in effect (https://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs/). The most recent information can be obtained by consulting the website of the appropriate French Embassy.
    • Assignments in other countries / overseas: an authorization from the INSA / FSD Direction is required. Only urgent assignments will be authorized.

  6. 6 - VIGIPIRATE and access control

    Due to the currently enforced level of the VIGIPIRATE plan, all buildings at INSA are placed under access control (badge and student or professional ID card required). Access to the campus will only be possible through the main entrance (135 avenue de Rangueil, 31077 Toulouse).

    Identity checks will be exercised at the entrance of the site. Please bring your student or professional ID card with you to be able to access the campus with your vehicle.

General information on COVID-19

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Last Updated - Monday, February 22, 2021