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FAQs - Academic year 2021 - 2022

This information page provides guidelines for INSA Toulouse, applicable from September 6, 2021.

They will be updated in line with the latest government announcements.

Please contact coronavirus @ insa-toulouse.fr for any queries.

Safety

Questions list:

  1. What are the health safeguards adopted by the institution?
  2. What should I do in the event of a COVID-19 infection?
  3. Is it mandatory to wear a face mask on campus?
  4. How can I get tested for COVID-19?
  5. How can I get vaccinated for COVID-19?
  6. I am struggling or would like support from a counsellor: whom should I contact?
  1. 1 - What are the health safeguards adopted by the institution?

    For the 2021-2022 academic year:

    • INSA Toulouse will welcome students for on-site teaching according to its overall capacity; a health pass will not be required (for further information, please refer to the “Education and student life” section below).
    • INSA personnel will work on site, except for those who have signed a remote working contract (for further information, please refer to the “Human Resources” section). In most cases, INSA personnel will not require a health pass to carry out their activities.
    • In accordance with ministerial directives, specific measures may be implemented in response to the evolution of the health situation.
    • Examinations may be held on-site or remotely, at the discretion of the institution and following the Academic Regulations (forthcoming).

     

    The implemented safeguards and resources are the following:

    • All individuals (users, staff, authorized visitors, service providers, etc.) are required to wear Category 1 or surgical face masks in all INSA premises, including hallways, restrooms, and the library.
    • Students (users) are responsible for providing their own Category 1 or surgical face masks. The institution is not responsible for providing protective equipment to users.
    • INSA provides Category 1 face masks to its personnel.
    • Physical distancing of at least one meter (two meters if possible) between individuals must be observed at all times indoors and outdoors (waiting lines, etc.), in accordance with ministerial recommendations.
    • Mechanical or natural ventilation of workspaces. Doors and/or windows should remain open as much as possible (ideally at all times, if conditions allow, and at least several minutes every hour).
    • Frequent hand washing. Hand sanitizer dispensers are available to users in places designated by the occupational health advisor.
    • Maintenance staff provide routine cleaning at least once a day.
    • The purchase of face masks and hygiene items is centralized and managed by the Infrastructure department and the occupational health advisor.

  2. 2 - What should I do in the event of a COVID-19 infection?

    Important - general course of action in case of COVID-19 symptoms (fever, cough, breathing difficulties, muscle soreness, etc.): https://mesconseilscovid.sante.gouv.fr/j-ai-des-symptomes-covid.html

     

    1. I am a student at INSA Toulouse

    Given the current health situation, it is very important that you notify us on a regular basis if you have tested positive for COVID-19 or if you have been identified as an at-risk close contact by the CPAM – National Health Insurance (students whose vaccination schedule is complete are not considered as at-risk close contacts).


    An online form has been set up to simplify the notification procedure: https://srv-enquete.insa-toulouse.fr/v4/s/r1g0yz

    After you have submitted your notification using the online form, staff from the Service Scolarité Vie Étudiante will contact you to advise you of the appropriate course of action (V. Torregrossa and M. Geiger, nurse). If you have to be placed in isolation, inform your department asap to arrange for online access to lectures and to justify your absence.

    • If you have tested positive or have been identified as an at-risk close contact by the CPAM (National Health Insurance), do not attend lectures. Do not come to the library or to the collective spaces of INSA. Stay isolated at home.
    • Apply social distancing measures (wearing a mask, frequent hand washing, etc.).
    • If you experience shortness of breath or difficulty breathing, please call the Emergency medical services (dial 15).

     

    2. I am a faculty or staff member of INSA Toulouse

    Given the current health situation, it is very important that you notify us on a regular basis if you have tested positive for COVID-19 or if you have been identified as an at-risk close contact by the CPAM – National Health Insurance (personnel whose vaccination schedule is complete are not considered as at-risk close contacts).

    Contact the attending physician, as well as the occupational health physician (anne-francoise.auter @ dr14.cnrs.fr) and the Human Resources Manager (dejeanm @ insa-toulouse.fr).

    • If you have tested positive or have been identified as an at-risk close contact by the CPAM (National Health Insurance), do not come to work or to the collective spaces of INSA.  Stay isolated at home.
    • Apply social distancing measures (wearing a mask, frequent hand washing, etc.).
    • If you experience shortness of breath or difficulty breathing, please call the Emergency medical services (dial 15).

  3. 3 - Is it mandatory to wear a face mask on campus?

    Yes. All individuals (users, staff, authorized visitors, service providers, etc.) are required to wear Category 1 or surgical face masks in all INSA premises, including hallways, restrooms, and the library. In accordance with local regulations, it is not mandatory to wear a face mask outside the premises, except for gatherings where respecting social distancing measures is impossible (orientation week, dense queues, etc.).

    Students (users) are responsible for providing their own Category 1 or surgical face masks. The institution is not responsible for providing protective equipment to users.

    INSA provides Category 1 face masks to its personnel.

  4. 4 - How can I get tested for COVID-19?

    If you wish to get tested, you can visit one of the centers mentioned on this web page: https://www.toulouse.fr/web/la-mairie/-/depistage-covid-19-ouverture-de-4-drives

     

    Please note: The COVID 19 sampling center in Rangueil (137 avenue de Rangueil - 31400 Toulouse, in the CROUS Mini M building) is open.

    Opening hours: Monday to Friday, from 8:00 a.m. to 12:00 p.m.

    How to get there: subway exit Faculté de Pharmacie (line B)

  5. 5 - How can I get vaccinated for COVID-19?

    In order to achieve the highest possible immunization coverage among its students and personnel, INSA actively promotes COVID-19 vaccination.

     

    INSA encourages you to get vaccinated:

     

    • For personnel: at one of the vaccination centers in Toulouse (https://www.toulouse.fr/web/sante/-/vaccination-covid-19) or any other available center. Personnel who obtain an appointment during working hours must inform their supervisor in advance (for further information, please refer to the “Human Resources – I wish to get vaccinated” section).

    For more information on the certified proof of vaccination, visit: https://www.gouvernement.fr/sites/default/files/covid_brochure_attestation_vaccination.pdf

  6. 6 - I am struggling or would like support from a counsellor: whom should I contact?

    • Students, it is important that you be aware that support networks have been set up for you to report a problem and ask for help.

    INSA Toulouse supports you through the psychosocial health center of the Service Scolarité Vie Étudiante.
    For more information, please read our Welcome Handbook, pages 20 and 21: https://fr.calameo.com/read/001057683e73cc378c268

    • You can receive nursing and psychological support on the ground floor of Residence 2.

    Contact:

    • Marlène Geiger, nurse. Phone: 05-61-55-98-98 / 06-74-52-77-99. E-mail: geiger @ insa-toulouse.fr
      Opening hours: Mondays, Tuesdays, Thursdays and Fridays, from 8:00 a.m. to 5:00 p.m. By appointment only.
    • Valérie Hebraud, psychologist. Phone: 06-61-56-04-00. E-mail: hebraud @ insa-toulouse.fr
      By appointment only on Mondays, Tuesdays and Thursdays.

     

    • For social counselling, please contact:

    Laure Viau-Benoit, social worker. Phone: 05-61-55-95-90. E-mail: assistantesociale @ insa-toulouse.fr

    By appointment only on Mondays, Tuesdays, Wednesdays and Thursdays (appointment by mail). Location: 1st floor of building 20.


    Free psychological counselling external to INSA:

    The INSA reception desk is open 24 hours a day, 7 days a week. Phone: 05-61-55-95-13.
    Feel free to use the address coronavirus @ insa-toulouse.fr to report a difficulty or request assistance.

    An incident on campus to report? INSA Toulouse remains permanently vigilant about situations that could potentially jeopardize the safety of its students on campus or in its immediate environment.
    Any student who is a victim or witness of theft, aggression, damage to property, etc., can use the email address alerte @ insa-toulouse.fr to report the incident and to receive support should they request it. This e-mail address should not be used in case of emergency. By reporting these incidents, you allow us to take action towards their prevention and to raise awareness among the police forces, thus contributing to the safety of all.

    Medical emergency: SAMU (dial 15).

     

    • Personnel: the occupational health physician (anne-francoise.auter @ dr14.cnrs.fr) and the Human Resources Manager (dejeanm @ insa-toulouse.fr) remain available to provide support to all personnel.

    Please note that the occupational health physician is available to all personnel for any medical and health questions. Her mission is to avoid any alteration in the health conditions of INSA personnel as a result of their professional activity, while preserving medical confidentiality.

Education and student life

Questions list:

  1. How will my training courses be affected?
  2. What will be the conditions of community and sporting life on campus (outside of the training curriculum)?
  3. How will the catering service be affected?
  4. What are the hosting conditions at Bib’INSA (library)?
  1. 1 - How will my training courses be affected?

    • INSA Toulouse will welcome students for on-site teaching (lectures, tutorials and practical work) according to its overall capacity, as well as sports, physical and cultural activities included in the training curriculum. A health pass will not be required. Any and all health protocols issued by the ministries in charge of sports and culture apply.
    • In accordance with ministerial directives, specific measures may be implemented in response to the evolution of the health situation.
    • Examinations may be held on-site or remotely, at the discretion of the institution and following the Academic Regulations (forthcoming).
    • Implementation of the “Student Tutors – COVID-19” scheme. INSA Toulouse is in the process of creating “part-time jobs” for students financed by MESRI, which will be deployed offer specific assistance to students.

    INSA Toulouse applies the government guidelines for welcoming international students, (depending on their country of origin) and provides assistance for their arrival in France (COVID-19 vaccination, social security, etc.):

    For further information, you can write to direction-ri @ insa-toulouse.fr.

  2. 2 - What will be the conditions of community and sporting life on campus (outside of the training curriculum)?

    A health pass will be required for some of the events being held during the orientation week (from August 30). Please take note of the guidelines that you will receive by e-mail and comply with the controls in place.

    Sports activities organized by the API and the Sports Association, as well as events receiving people external to INSA, will also require a health pass. Please note: sports courses offered by the Physical and Sporting Activities Center (CAPS) as part of the training curriculum are not subject to a health pass, but only to the health protocol in effect.

    Specific ministerial guidelines detail the rules applicable to festive activities organized by student associations; they should be submitted to the INSA administration for consideration.

    For further information on the health pass, please refer to the section “General Conditions – 1. Which activities at INSA require a health pass?”

    Students are strongly encouraged to get vaccinated in order to ensure equal access to the orientation week and the community life (please refer to the “Prevention” section).

  3. 3 - How will the catering service be affected?

    The catering service offered by Crous INSA (Resto’U and cafeteria, building 8 – Multiservices) operates normally, under the protocol of collective catering. A health pass is not required, but social distancing measures must be observed at all times.

    Meal plans at Resto’U:

    • Students with or without a scholarship who are in a precarious situation, as ascertained by the social services of Crous: €1
    • Other students: €3.30

  4. 4 - What are the hosting conditions at Bib’INSA (library)?

    From September 1, 2021, 9:00 a.m., the university library can welcome students and the general public within the limit of its maximum capacity. While a health pass is not required to access the library, wearing a face mask is mandatory.

    Opening hours of the library: 9:00 a.m. – 7:30 p.m. from Monday to Friday. Location: Building 8 – Multiservices.

    Follow Bib’INSA on social networks or directly on their website https://bib.insa-toulouse.fr 

    The entire team of Bib’INSA remains available to answer your questions at bibinsa@insa-toulouse.fr

Human ResourcesIn most cases, INSA personnel will not require a health pass to carry out their activities.

Questions list:

  1. Can I work from home?
  2. Can I receive a leave authorization to get vaccinated (COVID-19)?
  3. What are the conditions for hosting researchers or teacher-researchers from abroad?
  4. How are staff members affected by the closure of their child’s class or nursery?
  1. 1 - Can I work from home?

    In compliance with a circular from the Minister of Public Transformation and Service dated May 26, 2021, resumption of work after the 2021 summer vacation will follow the common law regime: on-site work.

    “COVID-19” remote working is no longer possible. Working from home is subject to the signature of a work-from-home contract.

    The Human Resources services (dejeanm @ insa-toulouse.fr) and the occupational health physician (anne-francoise.auter @ dr14.cnrs.fr) remain available to provide support to all personnel.

  2. 2 - Can I receive a leave authorization to get vaccinated (COVID-19)?

    A head of department may grant a Special Leave Authorization (ASA) for the time required by a staff member to attend a vaccination appointment during his or her working hours or during his or her service duties, provided that he or she is unable to make an appointment at another time and in accordance with the requirements of the department. This ASA must be authorized in writing by the head of department.

    An ASA may also be granted to attend a medical appointment related to the COVID-19 vaccination (to accompany a minor or a protected adult for whom a staff member is responsible).

    Heads of departments are also encouraged to favorably consider ASA requests from personnel who report significant side effects after receiving the COVID-19 vaccine. The staff member must submit a sworn statement to the HR department attesting that he or she is unable to work for this reason. This specific ASA can be granted on the day of the vaccination or the following day. Specific situations are assessed on a case-by-case basis by the Human Resources Manager and the occupational health physician.

    For further information on how to get vaccinated, please refer to the “Safety” section.

  3. 3 - What are the conditions for hosting researchers or teacher-researchers from abroad?

    INSA Toulouse applies the government guidelines for hosting researchers or teachers according to their country of origin:

  4. 4 - How are staff members affected by the closure of their child’s class or nursery?

    1- ASAs are granted to staff members whose duties are incompatible with remote working, in order to ensure the care of their child(ren) aged 16 and under (parents of children with disabilities can benefit from ASAs regardless of the age of the child).

    2- Staff members whose duties are compatible with remote working may be granted exemption “childcare” ASAs to care for one or more children normally looked after by an early childhood center, enrolled in a kindergarten or elementary school, should they be unable to arrange for alternative care (spouse or family).

    A formal request must be addressed to the service manager, who must assess the individual situation of each staff member and the continuity of the service.

    The staff member must submit a sworn statement to the Human Resources Manager, attesting that he or she is the sole parent benefiting from the measure for the period in question, and that no alternative means of care could be arranged.

    Both permanent and contract staff members benefit from these ASAs. Only one of the parents may be eligible to benefit from these authorizations at a time.
    These ASAs are not to be deducted from the quota of ASAs reserved for sick child care.

    Within the context of providing sympathetic support to its staff members while maintaining the smooth running of the service, each head of department will evaluate the appropriate childcare arrangements (joint childcare by both parents or any other available childcare options).

General Conditions

Questions list:

  1. Which activities at INSA require a health pass?
  2. Will on-site catering be available?
  3. What are the conditions for organizing a buffet or a social event at INSA?
  4. Can I leave on assignment?
  1. 1 - Which activities at INSA require a health pass?

    As part of the efforts to fight against COVID-19, the French government has implemented the use of the “health pass”, which involves submitting a digital (by means of the TousAntiCovid app) or paper-based health certificate to gain access to certain activities or events.

     

    All activities that regularly take place in higher education institutions may resume at the beginning of the academic year, in compliance with the applicable social distancing measures.

     

    Nevertheless, access to the following activities and events organized at INSA will require a sanitary pass and will be subject to any and all health protocols issued by the ministries in charge of sports and culture:

    • The business restaurant and catering services (e.g. buffets).
    • Cultural and sporting events attended by external spectators or that welcome external participants.
    • Cultural and sporting activities that are not included in a training curriculum. A cultural or sporting activity is deemed to be part of a training curriculum if it takes place on campus and is attended only by students and staff. Therefore, a health pass is required for activities organized by the API, the Sports Association, the Amicale des Élèves, etc.
    • Scientific symposia or seminars hosting people external to the institution. For events organized on the premises of a higher education institution or a research organization: should the symposium or seminar expect to welcome at least 50 people simultaneously AND welcome participants from outside the higher education institution or research organization, it must implement health pass inspection for participants and speakers. For events organized outside the premises of a higher education institution or a research organization: should the symposium or seminar expect to welcome at least 50 people simultaneously (whether they are completely or partially external to the institution), it must implement health pass inspection.

     

    The organizers of these different events must inform both the INSA administration and the participants of how the guidelines in effect (at the time of the event) will be taken into account, and specify which measures will be implemented to ensure that they are respected. By hosting these events, INSA Toulouse must guarantee compliance with this legal obligation under the conditions and procedures defined by the law.

     

    Participation in a jury (in particular a PhD defense) as a candidate, jury member or part of the audience, will not require a health pass. On the other hand, participation in any social events or gatherings that may follow will require a health pass.

     

    Specific ministerial guidelines detail the rules applicable to festive activities organized by student associations; they should be submitted to the INSA administration for consideration.

  2. 2 - Will on-site catering be available?

    Yes. The catering service offered by Crous INSA (for both students and personnel) operates normally, under the protocol of collective catering. A health pass is not required.

  3. 3 - What are the conditions for organizing a buffet or a social event at INSA?

    Social events, such as farewell parties, can be organized as long as they observe the appropriate social distancing measures. These moments of conviviality must be organized outdoors whenever possible. A health pass is required in the case of a buffet.

  4. 4 - Can I leave on assignment?

    • Assignments in mainland France or within the European Economic Area: they are to be authorized by the heads of departments, services and research labs, on behalf of the director’s signature and taking into account the “travel advice” in effect (https://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs/). The most recent information can be obtained by consulting the website of the appropriate French Embassy.
    • Assignments in other countries / overseas: an authorization from the INSA / FSD Direction is required. Only urgent assignments will be authorized.

    For further information on government regulations regarding international travel, please visit: https://www.interieur.gouv.fr/Actualites/L-actu-du-Ministere/Attestation-de-deplacement-et-de-voyage

General information on COVID-19

 

Last Updated - Monday, September 6, 2021