External members: no less than half (≥50%)

Foreign candidates may be appointed as Committee Chair upon approval by the Doctoral School.

As long as the committee members have not been validated, it is possible to make changes.

• If the committee remains compliant with the aforementioned regulations, the defense can proceed as scheduled.
• If the committee is no longer compliant with the aforementioned regulations, the Doctoral School and/or INSA’s School Office must be contacted to find a solution, so as to make the committee compliant. Failing that, the thesis defense must be postponed.
• Any member absent on the day of the defense will not be mentioned on the doctoral degree nor on the thesis defense certificate.
• Videoconferencing is possible as long as INSA’s School Office is duly notified and the defense documents are updated.

• The candidate must have completed at least one trimester of their PhD in a European country other than the country where the thesis will be defended.
• The committee must include two examiners from higher education institutions of two different European Member States other than the one where the thesis will be defended.
• At least one committee member must belong to a higher education institution of a European Member State other than the one where the thesis will be defended.
• The candidate must defend part of their thesis in a language of the European Union other than the national language(s) of the country where the thesis will be defended. After the thesis defense, the Committee Chair must indicate in the defense summary that part of the defense was conducted in a language of the European Union other than the national language(s) of the country where the thesis was defended (specifying which language).

The label does not appear on the degree. Should the committee award the PhD candidate a “Doctor Europaeus” label, it must specify so in the thesis defense report. A certificate will then be issued to the candidate at the same time as his/her thesis defense certificate.

• Granted upon recommendation of the Research Department, which makes a decision before the thesis defense
• Must be requested at least 2 months before the thesis defense
• The form is available on the candidate’s ADUM platform
• Time-limited measure
• The thesis is not distributed online (neither on the internet nor the intranet)
• Renewable by embargo

Closed defense:

• Granted upon recommendation of the Research Department, which makes a decision before the thesis defense
• Must be requested at least 2 months before the thesis defense
• The form is available on the candidate’s ADUM platform
• The thesis defense is not open to the public

Embargo:

• May be requested by the PhD candidate when submitting the thesis to the INSA Toulouse library (Bib’INSA)
• Time-limited measure (between 1 and 10 years)
• The thesis is distributed only on the intranet of the institution
• Renewable by embargo on the due date

After the defense, the final version of the manuscript must be uploaded to ADUM.

• At INSA Toulouse
• At the associated laboratory where you undertook your PhD research
• Otherwise, a request for an off-site thesis defense must be made:
  • The request form can be downloaded from the candidate’s ADUM platform; it must be submitted to the Research Department for consideration 2 months before the defense.

• If the committee remains compliant with the aforementioned regulations, the defense can proceed as scheduled.
• If the committee is no longer compliant with the aforementioned regulations, the Doctoral School and/or INSA’s School Office must be contacted to find a solution, so as to make the committee compliant. Failing that, the thesis defense must be postponed.
• Any member absent on the day of the defense will not be mentioned on the doctoral degree nor on the thesis defense certificate.
• Videoconferencing is possible as long as INSA’s School Office is duly notified and the defense documents are updated.

The thesis defense documents comprise:

• the signature sheet
• the thesis defense report (procès-verbal, PV)
• the defense summary
• the committee’s opinion on the distribution/confidentiality of the thesis
• the videoconference certificate (if a committee member is attending via videoconference). In this case, it is also necessary to collect the proxies of the committee members who attended via videoconference.

• The signature sheet and defense summary are signed by all committee members.
• The thesis defense report is signed by all committee members, with the exception of the thesis supervisor and co-supervisor.
• The Committee Chair signs:
  • the committee’s opinion on the distribution/confidentiality of the thesis
  • the videoconference certificate,
  • on behalf of committee members attending via videoconference.

1. • the exact name and location of the companies or organizations you work for
   • any positions you hold (engineer, researcher, etc.)
   • types of contracts you have signed (fixed-term contracts and permanent contracts)
   • dates of employment